The IRS, according to Revenue Procedure 97-22, permits businesses (and individuals) to store receipts and other records in digital format (and destroy the paper versions), provided certain standards are met, namely w. regard to clarity, indexing system, etc.
This makes me very happy, since I’m busy going nuts with a shredder. Thermal paper fades, paper receipts are subject to fire, mold, whatever. And organizing, storing, and moving them is no fun. Small footprint is better.
I’ve been scanning for some time, and been mostly paperless, but now I’m going 100% paperless and the search is on for a higher volume solution for receipt scanning, tracking, filing for my business.
Neatreceipts and Webwallet (mac only) are common solutions. I’d like something that works with my own scanner, or any scanner, but archives my site receipts on the web. Frankly, if Quickbooks online would do it (great product, by the way – and the Firefox version rocks), or Google offered a solution, I’d be in.
I’ve looked at [scanner technologies] and there’s not much new but some software. I’ve looked at NeatReceipts – the problem I have with it, is that it depends on local, onsite storage. Sure, I can back that up with something like JungleDrive, Carbonite, or Mozy. But I want a light, downloadable mini-app or firefox plugin that that either backs up my receipts to native web storage, to a server I specify, or to Google’s apps (Docs or Notebook) or Quickbooks Online.
I’m holding out for something next generation.